Expense Management Software Benefits

EASE OF USE

Instantly useable without training for claimants or approvers. Make expense claims quickly and simply, in the office or on the move.

MODERNISATION

Capture receipts electronically with a mobile device, a personal scanner or via a central facility. Capture and approve expenses and itineraries on laptop, smartphone or tablet.

AUTHORISATION

Apply multiple workflow options including approver delegation. Make approval (and therefore payment) faster. Improve visibility and highlight policy violations.

SAVE MONEY

Automate laborious, complex and time-consuming processes. Reduce business mileage costs by accurately calculating and validating the mileage for every business journey. Improve purchasing negotiation and maximise VAT recovery, locally and cross-border, to achieve significant verifiable savings, year on year.

CONTROL

Automated, clear and concise reporting, together with extensive audit trails, provides visibility and tell you ‘Who?’, ‘What?’, ‘When?’ and ‘Why?’

PROTECTION

Get protection from tax penalties, locally and internationally. Be compliant with SOX, Bribery Acts and SAO regulations, and be confident in the face of your next internal or external audit.

‘OUT OF THE BOX’ CONFIGURABLE OPTIONS

Flexible support across distributed organisations caters for multiple policies, charts of accounts, ERP systems and receipt management options.

SUPPORT FOR THE SERVICE CENTRE

React and adapt to the changing landscape of local tax and VAT recovery policies, car reimbursement rates and allowances etc., without reliance on local knowledge.

HOSTED SOLUTION

Round the clock secure availability with minimal IT resource required.

STRAIGHTFORWARD INTEGRATION

Eliminate re-keying of expenses data. Import user and finance data through seamless integration with any ERP system together with corporate card transactions, fuel statements and exchange rates.

SUSTAINABILITY

Capture the carbon footprint of every journey, nationally and internationally, without the traveller being required to provide any data other than that normally required to complete an expense claim or corporate card reconciliation.

SUPPORT

Clear, concise and yet comprehensive design allows for rapid acceptance of the solution, backed with first class support from a helpful and knowledgeable support desk.