Travel Management Features Map

Travel

Single Screen Planning

Single Screen Planning

Full itinerary planning occurs on one page, allowing for faster results with less user clicks. Gives results for flights, accommodation, parking, shuttle, car rental etc. Plan multiple legs of a journey in one screen.

Multi-Source Results

Multi-Source Results

Multi GDS and other multi-source results allow real-time quotes across all relevant providers, thus enabling greater savings, and includes focused search to specific providers. This also allows a mix and match to achieve best savings.

Calendar Sharing

Calendar Sharing

Sharing your travel plans with colleagues enables better planning of resources, e.g. car hire, shuttle etc.

Detailed Results

Results Detail

Results include detail on flights, accommodation (with room deals, inclusion of breakfast, star rating etc.) and cars with available equipment.

Results by Closest Location

Results by Closest Location

Our mapping capability includes being able to highlight locations such as the closest hotel to your meeting venue.

Traveller Profiles Applied

Traveller Profiles Applied

Traveller details such as seat preference, meal requirements and loyalty programs are already populated.

Flight Reservations

Flight Reservations

Flights can be reserved pending approval.

Request Traveller Assistance

Request Traveller Assistance

Online expert assistance if needed.

Flexible Policy Management

Flexible Policy Management

Flexible and powerful traveller policy is easy to maintain, and allows for levels of users, 'what if' scenarios and flexibility in thresholds where warranted.

User Levels

User Levels

User levels and capabilities allow the application of VIP, standard traveller, departmental traveller or rogue traveller templates and policy.

Traveller Preferences

Traveller Preferences

Apply traveller preferences, such as meals and seating.

Traveller Programs

Traveller Programs

Apply traveller loyalty programs, including Frequent flier, Car Hire Loyalty and Business lounges.

Manager Levels

Manager Levels

Support policy approver (in addition to management approval, a policy approval may also be applied)

Contingency Planning

Contingency Planning

Allow for 'what if' events, such as if a traveller has to extend their visit / work overtime (e.g. engineer), allow them to travel on normally prohibited flights.

Best Practice

Contingency Planning

Includes management of travel based on Business Policy, expenditure limits, Carbon output, VIP status and providing an 'holistic' search result that includes best route. This can also be calculated using man-hour cost and best route based on current offers.

Self-Booking

Self-Booking

Users may be configured to utilise full end to end self-booking, or plan an itinerary with required approval and policy checking.

Managed booking

Managed-booking

Booking may also be accomplished by agency or PA - Touch and Touch-less booking.

Mobile Portal

Mobile Portal

Full Travel management via mobile devices.

Templates

Templates

Travellers may save and re-use itineraries, or clone previous trips.

Reservations

Reservations

Travellers may hold reservations (until supplier ticketing time limit).

End-to-end

End-to-end

Full End to end process from request to reconciliation/reporting.

E-tickets

E-tickets

E-Ticketing allows for tickets to be processed in the travel booking system.

Multiple GDS

Multiple GDS

Rapid selection and results across multiple travel providers, Multi GDS benefits include best pricing.

Rapid Results

Rapid Results

Rapid search results on single or multi-leg requests. All search results including corporate and public rates can be displayed on a single page allowing for best option choices.

Savings Highlighter

Savings Highlighted

Missed savings are highlighted, enabling traveller commitment and participation in savings and best methodology / planning.

Authorisation

Authorisation

Travel Request Authorisation allows for levels of approval to be implemented.

Tolerances

Tolerances

Pricing tolerances allow for thresholds to be applied to 'what if' scenarios.

Notifications

Notifications

SMS and Email confirmations allow Approvers and requesters to be notified quickly, enabling rapid response to approval while the flight search details are still valid.

Document Justification

Document Justification

The traveller can attach emails or documents to provide justification for the journey.

Decision on the move

Decision on the move

Approvers can approve or deny, or place an approval request on hold via an email response to an approval notification.

Approval levels

Approval levels

Detailed Approver module includes approval by line manager(s) or policy compliance approver.

Approval Escalation

Approval Escalation

Approval can automatically be escalated should an approval response not be returned within a specific period of time.

Behaviour

Behaviour

Traveller behaviour / Exception behaviour tracking enables 'rogue' travellers to be addressed, such as highlighting out of policy spending or late booking patterns.

Real-time

Real-time

Real-time and Post-trip reports are available on all aspects of the travel process.

Cost Centres / Projects

Cost Centres / Projects

Associates costs with cost centres / projects.

Missed Savings Highlighted

Missed Savings Highlighted

Highlight missed savings, ensuring that all participants can identify missed or achieved savings, allow rewards and incentives to be applied.

Comprehensive

Comprehensive

Comprehensive reporting is standard, and includes trip summary, payment summary, online invoicing, card reconciliation and exception, traveller location, carbon, flight, car and accommodation reports.

On-line BI

On-line BI

Online BI Reporting module is available, allowing for the provision of full online Business Intelligence capability.

Carbon Tracking

Carbon Tracking

Fully automated carbon tracking and reporting is included. Carbon Offset may be arranged.

Itinerary Planning

Itinerary Planning

Travellers or bookers can plan the full itinerary, including multi-leg, multi-provider journeys.

Approval Request

Approval Request

Approval levels cater for either sequential or conditional approvals of journeys.

Policy Checking

Policy Checking

Planned journeys can also be approved against policy.

Notifications

Notifications

Email can be utilised to notify approvers and requesters, and allows for itineraries to be shared.

Sharing

Sharing

Travellers can view all similar traveller itineraries to the same destination, thus allowing for colleague planning, maximisation of resources e.g. shuttle, car hire.

Support Documentation

Support Documentation

Documentation providing supporting information will allow approvers to make decisions with all the relevant details

Traveller Support

Traveller Support

Online assistance to manage traveller queries

Visibility

Visibility

Visual Guilt and Reporting allows for comprehensive insight into travel spend, and management of traveller behaviour.

Savings

Savings

Visibility and focus allows for management of travel spend, and facilitates leveraging data to pursue corporate rates and plan or budget for future travel expenditure.

Comprehensive Reporting

Comprehensive Reporting

Allows granular examination of best fit supplier, providing collateral for negotiation of better pricing.

Incentives

Incentives

Visual Guilt approach encourages traveller to participate in savings behaviour.

Best Fares Filter

Best Fares Filter

Corporate, agency and public rates easily displayed, allowing savings to be realised during booking process.

International

International

Support for multi-currency, language and provision of location-based travel results and travel advisories.

Secure Payment Platforms

Secure Payment Platforms

A secure payment platform allows direct settlement to suppliers, reconciliation of payments against card statements, correct allocation against budget centres.

Unused Vouchers

Unused Vouchers

Management of unused tickets and vouchers.

Travel Requisition Control

Travel Requisition Control

Allows for complex travel planning, with real-time quotes, customisable authorisation parameters and price tolerances.