Travel Management Features Map
- Single Screen Planning
Single Screen Planning
Full itinerary planning occurs on one page, allowing for faster results with less user clicks. Gives results for flights, accommodation, parking, shuttle, car rental etc. Plan multiple legs of a journey in one screen.
- Multi-Source Results
Multi GDS and other multi-source results allow real-time quotes across all relevant providers, thus enabling greater savings, and includes focused search to specific providers. This also allows a mix and match to achieve best savings.
- Calendar Sharing
Sharing your travel plans with colleagues enables better planning of resources, e.g. car hire, shuttle etc.
- Detailed Results
Results include detail on flights, accommodation (with room deals, inclusion of breakfast, star rating etc.) and cars with available equipment.
- Results by Closest Location
Results by Closest Location
Our mapping capability includes being able to highlight locations such as the closest hotel to your meeting venue.
- Traveller Profiles Applied
Traveller Profiles Applied
Traveller details such as seat preference, meal requirements and loyalty programs are already populated.
- Flight Reservations
Flights can be reserved pending approval.
- Request Traveller Assistance
Request Traveller Assistance
Online expert assistance if needed.
- Flexible Policy Management
Flexible Policy Management
Flexible and powerful traveller policy is easy to maintain, and allows for levels of users, 'what if' scenarios and flexibility in thresholds where warranted.
- User Levels
User levels and capabilities allow the application of VIP, standard traveller, departmental traveller or rogue traveller templates and policy.
- Traveller Preferences
Apply traveller preferences, such as meals and seating.
- Traveller Programs
Apply traveller loyalty programs, including Frequent flier, Car Hire Loyalty and Business lounges.
- Manager Levels
Support policy approver (in addition to management approval, a policy approval may also be applied)
- Contingency Planning
Allow for 'what if' events, such as if a traveller has to extend their visit / work overtime (e.g. engineer), allow them to travel on normally prohibited flights.
- Best Practice
Includes management of travel based on Business Policy, expenditure limits, Carbon output, VIP status and providing an 'holistic' search result that includes best route. This can also be calculated using man-hour cost and best route based on current offers.
Users may be configured to utilise full end to end self-booking, or plan an itinerary with required approval and policy checking.
- Managed booking
Booking may also be accomplished by agency or PA - Touch and Touch-less booking.
- Mobile Portal
Full Travel management via mobile devices.
Travellers may save and re-use itineraries, or clone previous trips.
Travellers may hold reservations (until supplier ticketing time limit).
Full End to end process from request to reconciliation/reporting.
E-Ticketing allows for tickets to be processed in the travel booking system.
- Multiple GDS
Rapid selection and results across multiple travel providers, Multi GDS benefits include best pricing.
- Rapid Results
Rapid search results on single or multi-leg requests. All search results including corporate and public rates can be displayed on a single page allowing for best option choices.
- Savings Highlighter
Missed savings are highlighted, enabling traveller commitment and participation in savings and best methodology / planning.
Travel Request Authorisation allows for levels of approval to be implemented.
Pricing tolerances allow for thresholds to be applied to 'what if' scenarios.
SMS and Email confirmations allow Approvers and requesters to be notified quickly, enabling rapid response to approval while the flight search details are still valid.
- Document Justification
The traveller can attach emails or documents to provide justification for the journey.
- Decision on the move
Decision on the move
Approvers can approve or deny, or place an approval request on hold via an email response to an approval notification.
- Approval levels
Detailed Approver module includes approval by line manager(s) or policy compliance approver.
- Approval Escalation
Approval can automatically be escalated should an approval response not be returned within a specific period of time.
Traveller behaviour / Exception behaviour tracking enables 'rogue' travellers to be addressed, such as highlighting out of policy spending or late booking patterns.
Real-time and Post-trip reports are available on all aspects of the travel process.
- Cost Centres / Projects
Cost Centres / Projects
Associates costs with cost centres / projects.
- Missed Savings Highlighted
Missed Savings Highlighted
Highlight missed savings, ensuring that all participants can identify missed or achieved savings, allow rewards and incentives to be applied.
Comprehensive reporting is standard, and includes trip summary, payment summary, online invoicing, card reconciliation and exception, traveller location, carbon, flight, car and accommodation reports.
- On-line BI
Online BI Reporting module is available, allowing for the provision of full online Business Intelligence capability.
- Carbon Tracking
Fully automated carbon tracking and reporting is included. Carbon Offset may be arranged.
- Itinerary Planning
Travellers or bookers can plan the full itinerary, including multi-leg, multi-provider journeys.
- Approval Request
Approval levels cater for either sequential or conditional approvals of journeys.
- Policy Checking
Planned journeys can also be approved against policy.
Email can be utilised to notify approvers and requesters, and allows for itineraries to be shared.
Travellers can view all similar traveller itineraries to the same destination, thus allowing for colleague planning, maximisation of resources e.g. shuttle, car hire.
- Support Documentation
Documentation providing supporting information will allow approvers to make decisions with all the relevant details
- Traveller Support
Online assistance to manage traveller queries
Visual Guilt and Reporting allows for comprehensive insight into travel spend, and management of traveller behaviour.
Visibility and focus allows for management of travel spend, and facilitates leveraging data to pursue corporate rates and plan or budget for future travel expenditure.
- Comprehensive Reporting
Allows granular examination of best fit supplier, providing collateral for negotiation of better pricing.
Visual Guilt approach encourages traveller to participate in savings behaviour.
- Best Fares Filter
Best Fares Filter
Corporate, agency and public rates easily displayed, allowing savings to be realised during booking process.
Support for multi-currency, language and provision of location-based travel results and travel advisories.
- Secure Payment Platforms
Secure Payment Platforms
A secure payment platform allows direct settlement to suppliers, reconciliation of payments against card statements, correct allocation against budget centres.
- Unused Vouchers
Management of unused tickets and vouchers.
- Travel Requisition Control
Travel Requisition Control
Allows for complex travel planning, with real-time quotes, customisable authorisation parameters and price tolerances.