Who are we?

Who are we?

ExpenSys is a UK-based expense management software provider serving customers large and small all over the world.

Our skilled and dedicated staff deliver a personable approach to every client however challenging their needs.

We are totally committed to addressing the unique requirements of each client and this drives everything we do.

What Sets us apart?

We start by listening. We recognise that no two organisations have the same processes or policies and therefore flexibility is key. From the first time we meet you, we will take the time to fully understand your business, your culture, your policies and, of course, what you spend your money on. ExpenSys can be tailored to match your exact requirement.

Tax Intelligence
Instead of asking you to choose an expense type, ExpenSys will interact with you; asking clear ‘yes/no’ questions about the spend. As a result, account code allocation becomes more accurate, recoverable VAT is identified, and no tax knowledge is required of claimants. It is so intuitive, that little or no training is necessary.




The people who know us best are our customers. Provided they are happy to take a call from you; we will be happy to introduce you to any customer, anywhere in the world, especially those with a similar demographic or in the same market sector.

Customer comments are displayed below.

About – ExpenSys | Expense Management Software

After extensive market research, Twinings selected and implemented ExpenSys. This was as a direct result of a requirement to improve reconciliation of corporate card expenditure, efficiently and effectively collect data for tax and expense management purposes, maximise VAT recovery and fully automate the GL coding and system input processes. ExpenSys has been found to meet all of these objectives.

Steve Limburn Chief Accountant, R. Twinings & Co Ltd

ExpenSys is popular in our user communities due to the ease of use and the speed of throughput from initial entry to payment; It is popular in our expense management & finance communities due to the significant reduction in workload around coding and controlling complex tax issues; It is popular in our IT communities due to the speed of support and thoroughness of development. All of this has been achieved across multiple territories in a controlled manner with no major issues and we would recommend it to anyone.

Mark Oakley Financial Applications Manager, Universal Music Group

The advantage of ExpenSys over other online systems is the tax intelligence built in, along with the ease of use and the seamless interface with our SAP ledger. The scanning facility means we work with a completely paperless audit trail. All data and information are captured at the source so we no longer have delays and queries and most importantly we never have to correct the submissions. We have been able to reduce our costs as well as increase our efficiency and accuracy and keep the tax man happy. Claimants also benefit from the ability to save claims as they go and have their history online, while very little training, if any, is required as the system is very intuitive and takes the claimant through each stage of each claim. I would not hesitate to recommend ExpenSys to anyone and have found no other product to be in the same league as this one.

Liz Law Finance Manager , Kubota (UK) Ltd

TT electronics plc selected ExpenSys to modernise our expenses processes after being impressed by their “everything is achievable” attitude which allowed our often unique coding to be accommodated and the system tailored to our specification. The ExpenSys implementation has given us improved UK and European VAT recoverability, more detailed management reporting on expenses, faster processing time and improved controls over expense claims.

Ben Gillam Head of Accounts, TT Electronics plc

Our goals in selecting ExpenSys were to facilitate submission of claims by staff and to enhance our VAT, NI and tax analysis.  Staff find the system easy to use, our Finance team spend a lot less time processing expenses and expense reporting accuracy has improved. ExpenSys are easy to work with and responsive to our requests. We feel it was an excellent choice.

Nick Burroughs Finance Manager, Mundipharma International Limited

The ExpenSys system works well for the administrators and users. Our new users find the system very user-friendly. The help email service is very efficient. Reporting and audit history are really useful.

Diana Sarsby Accounts Clerk, Bernard Matthews

We have been using ExpenSys for many years and it has saved many hours for the users and Finance department.  The flexibility of the software allows us to fully utilise different allowances for many countries and in addition, employees can access the information from anywhere in the world.

Helen Matcham Finance Manager, Durr Ltd

When MultiVac was looking for a partner to provide a software system to replace our old paper based expense process we chose ExpenSys as they offered a simple solution from both the end users perspective and for the accounts department. The software also offered improved control, reporting and time savings across the business. The project ran very smoothly, was implemented on time and has met all of our objectives. Our end users are happy with the ease of use, the accounts team have saved significant time on handling expense reports, we have improved the accuracy of VAT recovery and overall we are very satisfied with ExpenSys.

Ian Cutler IT Manager, MultiVac

Of the numerous benefits gained from the introduction of ExpenSys, the level of control it has given us is perhaps the most valuable. Previously we were receiving untidy piles of paper to hurriedly approve, with very little, or no time at all, to interrogate and question. Now we receive simple and timely email requests that drill down to a meaningful level of detail which can readily be interrogated and questioned. This all happens in a realistic timeframe, where claims can be rejected and returned simply and quickly if appropriate.

P GRIFFITHS Commercial and Risk Manager, Voith Industrial Services Limited

ExpenSys has allowed us to effectively automate expense processing throughout our Iberian operations. It has helped us to gain control and reporting gives our management visibility of spend. ExpenSys enables us to make better-informed decisions on preferred vendors, and more.

Cristina Antal Accounts Payable Manager, DS Smith, Iberia

Lovely, very clever people at ExpenSys who are always on hand to help with requests and always listen to what we require and tailor the system to meet our needs.

Rose Hayward Senior Accounts Analyst, Investec Wealth & Investment
Law Society of Scotland
DS Smith
Tilbury Douglas
Premier Foods
Majestic Wine
Bernard Matthews
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